Privacy Policy
1. Introduction
This Privacy Policy describes how we collect, use, and protect your personal information when you use our property management software service. We are committed to protecting your privacy and ensuring the security of your personal information.
2. Information We Collect
Personal Information
We may collect the following types of personal information:
- Contact information (name, email, phone number)
- Business information (company name, address)
- Account credentials (username, password)
- Payment information (billing address, payment method)
- Tenants data entered into the system
Usage Information
We automatically collect information about how you use our service:
- IP address and device information
- Browser type and version
- Pages visited and features used
- Login times and session duration
- Error reports and system logs
3. How We Use Your Information
We use your information for the following purposes:
- Provide and maintain our service
- Process payments and manage subscriptions
- Communicate with you about our service
- Provide user support and technical assistance
- Improve our service and develop new features
- Ensure security and prevent fraud
- Comply with legal obligations
4. Information Sharing
We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:
- With service providers who help us operate our business
- When required by law or legal process
- To protect our rights and property
- In connection with a business transaction
- With your explicit consent
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information:
- SSL/TLS encryption for data transmission
- Encrypted storage of sensitive data
- Regular security audits and monitoring
- Access controls and authentication
- Regular backups and disaster recovery
- Employee training on data protection
6. Regulatory Compliance & Data Protection
Saudi Arabia PDPL Compliance
We fully comply with the Saudi Personal Data Protection Law (PDPL) and its implementing regulations. We ensure that all data processing activities conform to Saudi regulatory requirements, including obtaining proper consent, protecting sensitive data, and ensuring data subject rights.
Tenant & Customer Data Protection
We protect tenant and customer data through:
- Multi-tenant Isolation: Each customer has a completely isolated database separate from other data
- End-to-End Encryption: All data is encrypted in transit (TLS 1.3) and at rest (AES-256)
- Automated Backups: Daily encrypted backups with 30-day retention period
- Audit Logs: Comprehensive logging of all access and modifications to sensitive data
Access Control & User Permissions
Who has access to your data:
- Authorized Users Only: Only users you designate within your organization with specific permissions (view, insert, edit, delete)
- Role-Based Permissions: Granular permissions per user role (Owner, Admin, Employee) with module-level controls
- Technical Support Team: Limited access for support team only for maintenance and troubleshooting, with full activity logging
- No Third-Party Access: We do not share, sell, or disclose your data to any third party without your explicit consent
- Two-Factor Authentication: Available for all accounts for additional protection against unauthorized access
- Regular Permission Audits: We regularly review user permissions to ensure least privilege compliance
Data Storage & Location
- All customer data is stored in secure, certified data centers (ISO 27001)
- Customers in Saudi Arabia can request local data storage for regulatory compliance
- We ensure 99.9% data availability through redundant infrastructure
- Disaster recovery protection with geographic redundancy and off-site backups
7. Data Retention
We retain your personal information for as long as necessary to provide our services and comply with legal obligations:
- Account information: retained during active subscription
- Business data: retained according to your preferences
- Payment information: Retained for tax and audit purposes (as per local legal requirements)
- Usage logs: retained for up to 2 years
8. Your Rights
You have the following rights regarding your personal information:
- Access: Request access to your personal information
- Correction: Request correction of inaccurate information
- Deletion: Request deletion of your personal information
- Portability: Request export of your data
- Objection: Object to processing of your information
- Withdrawal: Withdraw consent at any time
9. Cookies and Tracking
We use cookies and similar technologies to improve your experience:
- Essential cookies: Required for basic functionality
- Preference cookies: Remember your settings
- Analytics cookies: Help us understand usage patterns
- Security cookies: Protect against fraud
You can control cookies through your browser settings, but disabling some cookies may affect functionality.
10. Third-Party Services
Our service may integrate with third-party services:
- Payment processors for billing
- Cloud hosting providers for data storage
- Email services for communication
- Analytics services for service improvement
These services have their own privacy policies, and we encourage you to review them.
11. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards to protect your information during international transfers, including:
- Using service providers with adequate data protection
- Implementing standard contractual clauses
- Ensuring compliance with applicable laws
12. Children's Privacy
Our service is not intended for children under 18. We do not knowingly collect personal information from children. If we learn that we have collected personal information from a child, we will delete it immediately.
13. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We will also notify you via email or through our service for significant changes.
14. Contact Information
If you have any questions about this Privacy Policy or our data practices, please contact us:
- Email: support@ajari.ae
- Phone: +971 504 13 7576
- Address: Abu Dhabi, UAE
- Data Protection Officer: dpo@ajari.ae
Your Consent
By using our service, you consent to our Privacy Policy and agree to its terms. If you do not agree to this policy, please do not use our service.